Changeset 252 for waeup_doc


Ignore:
Timestamp:
11 Jun 2006, 07:58:53 (18 years ago)
Author:
Henrik Bettermann
Message:

Major changes and supplements after the reply from Maryanne.

Location:
waeup_doc
Files:
1 added
4 edited

Legend:

Unmodified
Added
Removed

  • waeup_doc/MainProcesses.html

    r250 r252  
    295295<div class="section">
    296296<h1><a id="i-jamb-ume-entry" name="i-jamb-ume-entry">I JAMB UME Entry</a></h1>
    297 <p>Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (Excel file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.</p>
    298 <ul class="simple">
    299 <li>JAMBList.xls ???</li>
    300 </ul>
     297<p>Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.</p>
     298<p>Relevant fields that will be extracted from the JAMB data for furher processing are:</p>
     299<pre class="literal-block">
     300Registration Number
     301Lastname
     302Surname
     303Other Names
     304State of Origin
     305LGA (Local Government Area)
     306Date of Birth
     307Age
     308Sex
     3091st Choice Course of Study
     3102nd Choice Course of Study
     3111st Choice University
     3122nd Choice University
     313JAMB Score
     314</pre>
     315<p>The extraction is done manually. The Portal Manager uploads and imports the data.</p>
    301316<div class="section">
    302317<h2><a id="step-1-online-pume-application" name="step-1-online-pume-application">Step 1 (online): PUME Application</a></h2>
    303 <p>The student buys an <strong>Application Access Card</strong> and enters the Access Code (PIN) together with his/her JAMB registration number on the <em>PUME Application Website</em>. His/Her JAMB data set will show up and the student will be requested to upload a passport picture. After uploading the picture the student can print out the <em>PUME Acknowledgement Slip</em>  for presentation in the examination hall.</p>
    304 <p>Data fields: JAMB registration number, student's name, study programme/course (certificate), application date, UME examination date, sex.</p>
     318<p>The student buys an <strong>Application Access Card</strong> and enters the Access Code (PIN) together with his/her JAMB registration number on the <em>PUME Application Website</em>. His/Her JAMB data set (see above) will show up and the student will be requested to upload a passport picture. After uploading the picture the student can print out the <em>PUME Acknowledgement Slip</em>  for presentation in the examination hall. The picture must be displayed on the Acknowledgement Slip as well as the Admission and Hostal Allocation Slip (see below).</p>
     319<p>Data fields to be shown on the PUME Acknowledgement Slip:</p>
     320<pre class="literal-block">
     321JAMB Registration Number
     322Student's Name
     323Study Programme/Course (Certificate)
     324Application Date
     325UME Examination Date [Henrik: This field is missing in the JAMB Data list above?!]
     326Sex
     327</pre>
    305328<ul class="simple">
    306329<li><a class="reference" href="Examples/PUMEAcknowledgementSlip.jpg">PUMEAcknowledgementSlip.jpg</a></li>
    307330</ul>
     331<p>Other fields to be added to the student's record will include:</p>
     332<pre class="literal-block">
     333Passport Photograph with red background (has to be uploaded here)
     334
     335PUME Exam Date
     336PUME Venue
     337PUME General Paper (relevant after the PUME Exams)
     338PUME English Score (relevant after the PUME Exams)
     339PUME Mathematics Score (relevant after the PUME Exams and
     340                        applicable only to Local Programme Students)
     341PUME Total Score (relevant after the PUME Exams)
     342</pre>
    308343</div>
    309344<div class="section">
    … …  
    313348<div class="section">
    314349<h2><a id="step-3-offline-online-upload-of-pume-results" name="step-3-offline-online-upload-of-pume-results">Step 3 (offline/online): Upload of PUME Results</a></h2>
    315 <p>The examination officer compiles exam results into an Excel spreadsheet. The portal manager uploads and imports the data.</p>
    316 <ul class="simple">
    317 <li>data file example ???</li>
    318 </ul>
     350<p>The examination officer compiles exam results into an Excel spreadsheet. The Portal Manager uploads and imports the data.</p>
     351<p>Data fields to be imported:</p>
     352<pre class="literal-block">
     353PUME General Paper
     354PUME English Score
     355PUME Mathematics Score (applicable only to Local Programme Students)
     356</pre>
    319357</div>
    320358<div class="section">
    321359<h2><a id="step-4-online-pume-result-checking" name="step-4-online-pume-result-checking">Step 4 (online): PUME Result Checking</a></h2>
    322360<p>The student checks the exam results on the <em>PUME Results Checking Website</em>. To access the website he/she reuses his/her <strong>Application PIN</strong>. He/She will see the results and can print out the <em>PUME Result Slip</em>.</p>
    323 <p>Data fields: ???</p>
     361<p>The PUME Results Checking Website shows the same data as the PUME Acknowledgemnet Slip. Additionally the PUME results are displayed: English, Mathematics and General (papers 1, 2 and 3 respectively)</p>
    324362</div>
    325363<div class="section">
    … …  
    350388Faculty
    351389Course Major
     390Passport Picture
    352391</pre>
    353392<p>The data are not editable and are taken from the students record compiled so far.</p>
    … …  
    361400Advanced Level Results: Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades
    362401Other Qualifications: Higher Qualification, Higher Grade, School Attended, Matric Number, Session Obtained, Discipline
    363 Passport Picture
    364402</pre>
    365403<p>The relationship between Higher Qualification and Higher Grade is:</p>
    … …  
    397435</pre>
    398436<p>The student has to upload scanned documents which show the results of all examinations done before.</p>
     437<p>Local Programme students already entered their results of previous examinations in ther Local Programme Application Form (see Step 1). These data must be carried over into Clearance Form [Henrik: editable or not editable?].</p>
    399438<p>Then he/she has to tick appropriate documents to be presented for clearance process.</p>
    400439<p>Furthermore the student can defer admission till next session by ticking an appropriate box. Finally, the student has to confirm possessing all the qualifications which he/she claims to have obtained.</p>
    … …  
    429468<li><a class="reference" href="Examples/HostelAllocationSlip.jpg">HostelAllocationSlip.jpg</a></li>
    430469</ul>
     470<p>Additionally, this form must also display the passport picture from the student's record.</p>
    431471</div>
    432472<div class="section">
    … …  
    454494<div class="section">
    455495<h1><a id="ii-returning-students" name="ii-returning-students">II Returning Students</a></h1>
    456 <p>Returning Students proceed with the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students print out the <em>Sessional Result Slip</em>. A Student is not allowed to see his scores but rather the grade and Sessional GPA.  The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level.</p>
    457 <ul class="simple">
    458 <li>CourseResultList.xls ???</li>
     496<p>Returning Students proceed with the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students placed in Category C are studnets that just enough credits to remain in the faculty and repeat the Level (probation). They are allowed to register for the same Level but not to apply for accomodation. The students placed in Category D or higher are either expected to withdraw from the university or been allowed to probate after consulting respective authorities. The latter requires portal manager validation. [Henrik: As far as I see these are only students in Category F. More information is needed to implement this feature.]</p>
     497<p>The students print out the <em>Sessional Result Slip</em>. A Student is not allowed to see his scores but rather the grade and Sessional GPA.  The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level.</p>
     498<ul class="simple">
     499<li><a class="reference" href="Examples/CourseResultList.html">CourseResultList.html</a></li>
    459500<li><a class="reference" href="Examples/ResultSlip.jpg">ResultSlip.jpg</a></li>
    460501<li><a class="reference" href="Examples/GPACalculation.doc">GPACalculation.doc</a></li>
    … …  
    468509<div class="section">
    469510<h1><a id="iv-local-programme-entry" name="iv-local-programme-entry">IV Local Programme Entry</a></h1>
    470 <p>For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called <em>Local Programme Examination</em>. The Local Programme Application Form is combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. ???</p>
     511<p>For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called <em>Local Programme Examination</em>. The Local Programme Application Form can be combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. Also the 'JAMB data' have to be filled manually. Also, the registration number is generated internally with the pattern of 3-alphabets representing the study programme,  6 digits random number and 2-digits reprenting the year. [Henrik: Why is that necessary?]</p>
     512<p>For example: <tt class="docutils literal"><span class="pre">DIA000001/06</span></tt> means the first person to Log in and apply is for Diploma in Accounting and is applying in the 2006/2007 session.</p>
    471513</div>
    472514<div class="section">
    … …  
    504546</pre>
    505547<p>Each Access Code starts with a prefix depending on the Access Card's function, i.e. what it is used for. The prefix also defines the value of the Access Card.</p>
    506 <p>Administrative PINs: ???</p>
    507 <pre class="literal-block">
    508 Application                       ???
    509 Clearance                         ???
     548<p>Administrative PINs:</p>
     549<pre class="literal-block">
     550Application                       APP
     551Clearance                         CLR
    510552Hostel Application                HOS
    511553Hostel Maintanance
    … …  
    543585Diploma in Comp. Eng              DCE
    544586</pre>
    545 <p>New Students' School Fee PINs additionally start with the prefix <tt class="docutils literal"><span class="pre">NEW</span></tt>. For example, a new student in the Education Faculty will need to buy a Scratch Card with Prefix: <tt class="docutils literal"><span class="pre">NEWEDU</span></tt>.</p>
     587<p>For New Students <tt class="docutils literal"><span class="pre">NEW</span></tt> is added to the School Fee PIN prefixes. For example, a new student in the Education Faculty will need to buy a Scratch Card with Prefix: <tt class="docutils literal"><span class="pre">EDUNEW</span></tt>.</p>
    546588</div>
    547589<div class="section">

  • waeup_doc/MainProcesses.rst

    r250 r252  
    77----------------
    88
    9 Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (Excel file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.
    10 
    11 - JAMBList.xls ???
     9Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.
     10
     11Relevant fields that will be extracted from the JAMB data for furher processing are:
     12
     13::
     14
     15 Registration Number
     16 Lastname
     17 Surname
     18 Other Names
     19 State of Origin
     20 LGA (Local Government Area)
     21 Date of Birth
     22 Age
     23 Sex
     24 1st Choice Course of Study
     25 2nd Choice Course of Study
     26 1st Choice University
     27 2nd Choice University
     28 JAMB Score
     29
     30The extraction is done manually. The Portal Manager uploads and imports the data.
     31
    1232
    1333Step 1 (online): PUME Application
    1434+++++++++++++++++++++++++++++++++
    1535
    16 The student buys an **Application Access Card** and enters the Access Code (PIN) together with his/her JAMB registration number on the *PUME Application Website*. His/Her JAMB data set will show up and the student will be requested to upload a passport picture. After uploading the picture the student can print out the *PUME Acknowledgement Slip*  for presentation in the examination hall.
    17 
    18 Data fields: JAMB registration number, student's name, study programme/course (certificate), application date, UME examination date, sex.
     36The student buys an **Application Access Card** and enters the Access Code (PIN) together with his/her JAMB registration number on the *PUME Application Website*. His/Her JAMB data set (see above) will show up and the student will be requested to upload a passport picture. After uploading the picture the student can print out the *PUME Acknowledgement Slip*  for presentation in the examination hall. The picture must be displayed on the Acknowledgement Slip as well as the Admission and Hostal Allocation Slip (see below).
     37
     38Data fields to be shown on the PUME Acknowledgement Slip:
     39
     40::
     41 
     42 JAMB Registration Number
     43 Student's Name
     44 Study Programme/Course (Certificate)
     45 Application Date
     46 UME Examination Date [Henrik: This field is missing in the JAMB Data list above?!]
     47 Sex
    1948
    2049- `PUMEAcknowledgementSlip.jpg <Examples/PUMEAcknowledgementSlip.jpg>`_
     50
     51Other fields to be added to the student's record will include:
     52
     53::
     54
     55 Passport Photograph with red background (has to be uploaded here)
     56
     57 PUME Exam Date
     58 PUME Venue
     59 PUME General Paper (relevant after the PUME Exams)
     60 PUME English Score (relevant after the PUME Exams)
     61 PUME Mathematics Score (relevant after the PUME Exams and
     62                         applicable only to Local Programme Students)
     63 PUME Total Score (relevant after the PUME Exams)
     64
     65
    2166
    2267Step 2 (offline): PUME
    … …  
    2873+++++++++++++++++++++++++++++++++++++++++++++++
    2974
    30 The examination officer compiles exam results into an Excel spreadsheet. The portal manager uploads and imports the data.
    31 
    32 - data file example ???
     75The examination officer compiles exam results into an Excel spreadsheet. The Portal Manager uploads and imports the data.
     76
     77Data fields to be imported:
     78
     79::
     80
     81 PUME General Paper
     82 PUME English Score
     83 PUME Mathematics Score (applicable only to Local Programme Students)
     84
    3385
    3486Step 4 (online): PUME Result Checking
    … …  
    3789The student checks the exam results on the *PUME Results Checking Website*. To access the website he/she reuses his/her **Application PIN**. He/She will see the results and can print out the *PUME Result Slip*.
    3890
    39 Data fields: ???
     91The PUME Results Checking Website shows the same data as the PUME Acknowledgemnet Slip. Additionally the PUME results are displayed: English, Mathematics and General (papers 1, 2 and 3 respectively)
     92 
    4093
    4194Step 5 (offline/online): Upload of Admission List
    … …  
    70123 Faculty
    71124 Course Major
     125 Passport Picture
    72126
    73127The data are not editable and are taken from the students record compiled so far.
    … …  
    84138 Advanced Level Results: Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades
    85139 Other Qualifications: Higher Qualification, Higher Grade, School Attended, Matric Number, Session Obtained, Discipline
    86  Passport Picture
    87 
     140 
    88141The relationship between Higher Qualification and Higher Grade is:
    89142
    … …  
    125178The student has to upload scanned documents which show the results of all examinations done before.
    126179
     180Local Programme students already entered their results of previous examinations in ther Local Programme Application Form (see Step 1). These data must be carried over into Clearance Form [Henrik: editable or not editable?].
     181
    127182Then he/she has to tick appropriate documents to be presented for clearance process.
    128183
    … …  
    161216- `HostelAllocationSlip.jpg <Examples/HostelAllocationSlip.jpg>`_
    162217
     218Additionally, this form must also display the passport picture from the student's record.
     219
    163220
    164221Step 12 (online): Hostel Maintenance
    … …  
    191248---------------------
    192249
    193 Returning Students proceed with the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students print out the *Sessional Result Slip*. A Student is not allowed to see his scores but rather the grade and Sessional GPA.  The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level.
    194 
    195 - CourseResultList.xls ???
     250Returning Students proceed with the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students placed in Category C are studnets that just enough credits to remain in the faculty and repeat the Level (probation). They are allowed to register for the same Level but not to apply for accomodation. The students placed in Category D or higher are either expected to withdraw from the university or been allowed to probate after consulting respective authorities. The latter requires portal manager validation. [Henrik: As far as I see these are only students in Category F. More information is needed to implement this feature.]
     251
     252The students print out the *Sessional Result Slip*. A Student is not allowed to see his scores but rather the grade and Sessional GPA.  The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level.
     253
     254- `CourseResultList.html <Examples/CourseResultList.html>`_
    196255- `ResultSlip.jpg <Examples/ResultSlip.jpg>`_
    197256- `GPACalculation.doc <Examples/GPACalculation.doc>`_
    … …  
    208267------------------------
    209268
    210 For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called *Local Programme Examination*. The Local Programme Application Form is combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. ???
     269For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called *Local Programme Examination*. The Local Programme Application Form can be combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. Also the 'JAMB data' have to be filled manually. Also, the registration number is generated internally with the pattern of 3-alphabets representing the study programme,  6 digits random number and 2-digits reprenting the year. [Henrik: Why is that necessary?]
     270 
     271For example: ``DIA000001/06`` means the first person to Log in and apply is for Diploma in Accounting and is applying in the 2006/2007 session.
     272
    211273
    212274V Portal Setup
    … …  
    256318Each Access Code starts with a prefix depending on the Access Card's function, i.e. what it is used for. The prefix also defines the value of the Access Card.
    257319
    258 Administrative PINs: ???
    259 
    260 ::
    261 
    262  Application                       ???
    263  Clearance                         ???
     320Administrative PINs:
     321
     322::
     323
     324 Application                       APP
     325 Clearance                         CLR
    264326 Hostel Application                HOS
    265327 Hostel Maintanance
    … …  
    301363
    302364
    303 New Students' School Fee PINs additionally start with the prefix ``NEW``. For example, a new student in the Education Faculty will need to buy a Scratch Card with Prefix: ``NEWEDU``.
     365For New Students ``NEW`` is added to the School Fee PIN prefixes. For example, a new student in the Education Faculty will need to buy a Scratch Card with Prefix: ``EDUNEW``.
    304366
    305367
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