Changeset 252

Timestamp:

11 Jun 2006, 07:58:53 (19 years ago)

Author:

Henrik Bettermann

Message:

Major changes and supplements after the reply from Maryanne.

Location:

waeup_doc

Files:

• Examples/CourseResultList.html (added)
• MainProcesses.dia (modified) (previous)
• MainProcesses.html (modified) (10 diffs)
• MainProcesses.png (modified) (previous)
• MainProcesses.rst (modified) (11 diffs)

waeup_doc/MainProcesses.html

@@ -295 +295 @@
 <div class="section">
 <h1><a id="i-jamb-ume-entry" name="i-jamb-ume-entry">I JAMB UME Entry</a></h1>
-<p>Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (Excel file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.</p>
-<ul class="simple">
-<li>JAMBList.xls ???</li>
-</ul>
+<p>Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.</p>
+<p>Relevant fields that will be extracted from the JAMB data for furher processing are:</p>
+<pre class="literal-block">
+Registration Number
+Lastname
+Surname
+Other Names
+State of Origin
+LGA (Local Government Area)
+Date of Birth
+Age
+Sex
+1st Choice Course of Study
+2nd Choice Course of Study
+1st Choice University
+2nd Choice University
+JAMB Score
+</pre>
+<p>The extraction is done manually. The Portal Manager uploads and imports the data.</p>
 <div class="section">
 <h2><a id="step-1-online-pume-application" name="step-1-online-pume-application">Step 1 (online): PUME Application</a></h2>
-<p>The student buys an <strong>Application Access Card</strong> and enters the Access Code (PIN) together with his/her JAMB registration number on the <em>PUME Application Website</em>. His/Her JAMB data set will show up and the student will be requested to upload a passport picture. After uploading the picture the student can print out the <em>PUME Acknowledgement Slip</em>  for presentation in the examination hall.</p>
-<p>Data fields: JAMB registration number, student's name, study programme/course (certificate), application date, UME examination date, sex.</p>
+<p>The student buys an <strong>Application Access Card</strong> and enters the Access Code (PIN) together with his/her JAMB registration number on the <em>PUME Application Website</em>. His/Her JAMB data set (see above) will show up and the student will be requested to upload a passport picture. After uploading the picture the student can print out the <em>PUME Acknowledgement Slip</em>  for presentation in the examination hall. The picture must be displayed on the Acknowledgement Slip as well as the Admission and Hostal Allocation Slip (see below).</p>
+<p>Data fields to be shown on the PUME Acknowledgement Slip:</p>
+<pre class="literal-block">
+JAMB Registration Number
+Student's Name
+Study Programme/Course (Certificate)
+Application Date
+UME Examination Date [Henrik: This field is missing in the JAMB Data list above?!]
+Sex
+</pre>
 <ul class="simple">
 <li><a class="reference" href="Examples/PUMEAcknowledgementSlip.jpg">PUMEAcknowledgementSlip.jpg</a></li>
 </ul>
+<p>Other fields to be added to the student's record will include:</p>
+<pre class="literal-block">
+Passport Photograph with red background (has to be uploaded here)
+
+PUME Exam Date
+PUME Venue
+PUME General Paper (relevant after the PUME Exams)
+PUME English Score (relevant after the PUME Exams)
+PUME Mathematics Score (relevant after the PUME Exams and
+                        applicable only to Local Programme Students)
+PUME Total Score (relevant after the PUME Exams)
+</pre>
 </div>
 <div class="section">
@@ -313 +348 @@
 <div class="section">
 <h2><a id="step-3-offline-online-upload-of-pume-results" name="step-3-offline-online-upload-of-pume-results">Step 3 (offline/online): Upload of PUME Results</a></h2>
-<p>The examination officer compiles exam results into an Excel spreadsheet. The portal manager uploads and imports the data.</p>
-<ul class="simple">
-<li>data file example ???</li>
-</ul>
+<p>The examination officer compiles exam results into an Excel spreadsheet. The Portal Manager uploads and imports the data.</p>
+<p>Data fields to be imported:</p>
+<pre class="literal-block">
+PUME General Paper
+PUME English Score
+PUME Mathematics Score (applicable only to Local Programme Students)
+</pre>
 </div>
 <div class="section">
 <h2><a id="step-4-online-pume-result-checking" name="step-4-online-pume-result-checking">Step 4 (online): PUME Result Checking</a></h2>
 <p>The student checks the exam results on the <em>PUME Results Checking Website</em>. To access the website he/she reuses his/her <strong>Application PIN</strong>. He/She will see the results and can print out the <em>PUME Result Slip</em>.</p>
-<p>Data fields: ???</p>
+<p>The PUME Results Checking Website shows the same data as the PUME Acknowledgemnet Slip. Additionally the PUME results are displayed: English, Mathematics and General (papers 1, 2 and 3 respectively)</p>
 </div>
 <div class="section">
@@ -350 +388 @@
 Faculty
 Course Major
+Passport Picture
 </pre>
 <p>The data are not editable and are taken from the students record compiled so far.</p>
@@ -361 +400 @@
 Advanced Level Results: Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades
 Other Qualifications: Higher Qualification, Higher Grade, School Attended, Matric Number, Session Obtained, Discipline
-Passport Picture
 </pre>
 <p>The relationship between Higher Qualification and Higher Grade is:</p>
@@ -397 +435 @@
 </pre>
 <p>The student has to upload scanned documents which show the results of all examinations done before.</p>
+<p>Local Programme students already entered their results of previous examinations in ther Local Programme Application Form (see Step 1). These data must be carried over into Clearance Form [Henrik: editable or not editable?].</p>
 <p>Then he/she has to tick appropriate documents to be presented for clearance process.</p>
 <p>Furthermore the student can defer admission till next session by ticking an appropriate box. Finally, the student has to confirm possessing all the qualifications which he/she claims to have obtained.</p>
@@ -429 +468 @@
 <li><a class="reference" href="Examples/HostelAllocationSlip.jpg">HostelAllocationSlip.jpg</a></li>
 </ul>
+<p>Additionally, this form must also display the passport picture from the student's record.</p>
 </div>
 <div class="section">
@@ -454 +494 @@
 <div class="section">
 <h1><a id="ii-returning-students" name="ii-returning-students">II Returning Students</a></h1>
-<p>Returning Students proceed with the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students print out the <em>Sessional Result Slip</em>. A Student is not allowed to see his scores but rather the grade and Sessional GPA.  The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level.</p>
-<ul class="simple">
-<li>CourseResultList.xls ???</li>
+<p>Returning Students proceed with the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students placed in Category C are studnets that just enough credits to remain in the faculty and repeat the Level (probation). They are allowed to register for the same Level but not to apply for accomodation. The students placed in Category D or higher are either expected to withdraw from the university or been allowed to probate after consulting respective authorities. The latter requires portal manager validation. [Henrik: As far as I see these are only students in Category F. More information is needed to implement this feature.]</p>
+<p>The students print out the <em>Sessional Result Slip</em>. A Student is not allowed to see his scores but rather the grade and Sessional GPA.  The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level.</p>
+<ul class="simple">
+<li><a class="reference" href="Examples/CourseResultList.html">CourseResultList.html</a></li>
 <li><a class="reference" href="Examples/ResultSlip.jpg">ResultSlip.jpg</a></li>
 <li><a class="reference" href="Examples/GPACalculation.doc">GPACalculation.doc</a></li>
@@ -468 +509 @@
 <div class="section">
 <h1><a id="iv-local-programme-entry" name="iv-local-programme-entry">IV Local Programme Entry</a></h1>
-<p>For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called <em>Local Programme Examination</em>. The Local Programme Application Form is combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. ???</p>
+<p>For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called <em>Local Programme Examination</em>. The Local Programme Application Form can be combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. Also the 'JAMB data' have to be filled manually. Also, the registration number is generated internally with the pattern of 3-alphabets representing the study programme,  6 digits random number and 2-digits reprenting the year. [Henrik: Why is that necessary?]</p>
+<p>For example: <tt class="docutils literal"><span class="pre">DIA000001/06</span></tt> means the first person to Log in and apply is for Diploma in Accounting and is applying in the 2006/2007 session.</p>
 </div>
 <div class="section">
@@ -504 +546 @@
 </pre>
 <p>Each Access Code starts with a prefix depending on the Access Card's function, i.e. what it is used for. The prefix also defines the value of the Access Card.</p>
-<p>Administrative PINs: ???</p>
-<pre class="literal-block">
-Application                       ???
-Clearance                         ???
+<p>Administrative PINs:</p>
+<pre class="literal-block">
+Application                       APP
+Clearance                         CLR
 Hostel Application                HOS
 Hostel Maintanance
@@ -543 +585 @@
 Diploma in Comp. Eng              DCE
 </pre>
-<p>New Students' School Fee PINs additionally start with the prefix <tt class="docutils literal"><span class="pre">NEW</span></tt>. For example, a new student in the Education Faculty will need to buy a Scratch Card with Prefix: <tt class="docutils literal"><span class="pre">NEWEDU</span></tt>.</p>
+<p>For New Students <tt class="docutils literal"><span class="pre">NEW</span></tt> is added to the School Fee PIN prefixes. For example, a new student in the Education Faculty will need to buy a Scratch Card with Prefix: <tt class="docutils literal"><span class="pre">EDUNEW</span></tt>.</p>
 </div>
 <div class="section">

waeup_doc/MainProcesses.rst

@@ -7 +7 @@
 ----------------
 
-Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (Excel file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.
-
-- JAMBList.xls ???
+Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.
+
+Relevant fields that will be extracted from the JAMB data for furher processing are:
+
+::
+
+ Registration Number 
+ Lastname 
+ Surname 
+ Other Names 
+ State of Origin 
+ LGA (Local Government Area) 
+ Date of Birth 
+ Age 
+ Sex 
+ 1st Choice Course of Study 
+ 2nd Choice Course of Study 
+ 1st Choice University 
+ 2nd Choice University 
+ JAMB Score
+
+The extraction is done manually. The Portal Manager uploads and imports the data.
+
 
 Step 1 (online): PUME Application
 +++++++++++++++++++++++++++++++++
 
-The student buys an **Application Access Card** and enters the Access Code (PIN) together with his/her JAMB registration number on the *PUME Application Website*. His/Her JAMB data set will show up and the student will be requested to upload a passport picture. After uploading the picture the student can print out the *PUME Acknowledgement Slip*  for presentation in the examination hall.
-
-Data fields: JAMB registration number, student's name, study programme/course (certificate), application date, UME examination date, sex.
+The student buys an **Application Access Card** and enters the Access Code (PIN) together with his/her JAMB registration number on the *PUME Application Website*. His/Her JAMB data set (see above) will show up and the student will be requested to upload a passport picture. After uploading the picture the student can print out the *PUME Acknowledgement Slip*  for presentation in the examination hall. The picture must be displayed on the Acknowledgement Slip as well as the Admission and Hostal Allocation Slip (see below).
+
+Data fields to be shown on the PUME Acknowledgement Slip: 
+
+::
+ 
+ JAMB Registration Number
+ Student's Name
+ Study Programme/Course (Certificate)
+ Application Date
+ UME Examination Date [Henrik: This field is missing in the JAMB Data list above?!]
+ Sex
 
 - `PUMEAcknowledgementSlip.jpg <Examples/PUMEAcknowledgementSlip.jpg>`_
+
+Other fields to be added to the student's record will include:
+
+::
+
+ Passport Photograph with red background (has to be uploaded here)
+
+ PUME Exam Date 
+ PUME Venue 
+ PUME General Paper (relevant after the PUME Exams) 
+ PUME English Score (relevant after the PUME Exams) 
+ PUME Mathematics Score (relevant after the PUME Exams and 
+                         applicable only to Local Programme Students)
+ PUME Total Score (relevant after the PUME Exams) 
+
+
 
 Step 2 (offline): PUME
@@ -28 +73 @@
 +++++++++++++++++++++++++++++++++++++++++++++++
 
-The examination officer compiles exam results into an Excel spreadsheet. The portal manager uploads and imports the data.
-
-- data file example ???
+The examination officer compiles exam results into an Excel spreadsheet. The Portal Manager uploads and imports the data.
+
+Data fields to be imported: 
+
+::
+
+ PUME General Paper
+ PUME English Score 
+ PUME Mathematics Score (applicable only to Local Programme Students)
+
 
 Step 4 (online): PUME Result Checking
@@ -37 +89 @@
 The student checks the exam results on the *PUME Results Checking Website*. To access the website he/she reuses his/her **Application PIN**. He/She will see the results and can print out the *PUME Result Slip*.
 
-Data fields: ???
+The PUME Results Checking Website shows the same data as the PUME Acknowledgemnet Slip. Additionally the PUME results are displayed: English, Mathematics and General (papers 1, 2 and 3 respectively) 
+ 
 
 Step 5 (offline/online): Upload of Admission List
@@ -70 +123 @@
  Faculty
  Course Major
+ Passport Picture
 
 The data are not editable and are taken from the students record compiled so far.
@@ -84 +138 @@
  Advanced Level Results: Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades
  Other Qualifications: Higher Qualification, Higher Grade, School Attended, Matric Number, Session Obtained, Discipline
- Passport Picture
-
+ 
 The relationship between Higher Qualification and Higher Grade is:
 
@@ -125 +178 @@
 The student has to upload scanned documents which show the results of all examinations done before.
 
+Local Programme students already entered their results of previous examinations in ther Local Programme Application Form (see Step 1). These data must be carried over into Clearance Form [Henrik: editable or not editable?].
+
 Then he/she has to tick appropriate documents to be presented for clearance process. 
 
@@ -161 +216 @@
 - `HostelAllocationSlip.jpg <Examples/HostelAllocationSlip.jpg>`_
 
+Additionally, this form must also display the passport picture from the student's record. 
+
 
 Step 12 (online): Hostel Maintenance
@@ -191 +248 @@
 ---------------------
 
-Returning Students proceed with the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students print out the *Sessional Result Slip*. A Student is not allowed to see his scores but rather the grade and Sessional GPA.  The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level. 
-
-- CourseResultList.xls ???
+Returning Students proceed with the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students placed in Category C are studnets that just enough credits to remain in the faculty and repeat the Level (probation). They are allowed to register for the same Level but not to apply for accomodation. The students placed in Category D or higher are either expected to withdraw from the university or been allowed to probate after consulting respective authorities. The latter requires portal manager validation. [Henrik: As far as I see these are only students in Category F. More information is needed to implement this feature.]
+
+The students print out the *Sessional Result Slip*. A Student is not allowed to see his scores but rather the grade and Sessional GPA.  The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level. 
+
+- `CourseResultList.html <Examples/CourseResultList.html>`_
 - `ResultSlip.jpg <Examples/ResultSlip.jpg>`_
 - `GPACalculation.doc <Examples/GPACalculation.doc>`_
@@ -208 +267 @@
 ------------------------
 
-For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called *Local Programme Examination*. The Local Programme Application Form is combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. ???
+For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called *Local Programme Examination*. The Local Programme Application Form can be combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. Also the 'JAMB data' have to be filled manually. Also, the registration number is generated internally with the pattern of 3-alphabets representing the study programme,  6 digits random number and 2-digits reprenting the year. [Henrik: Why is that necessary?]
+ 
+For example: ``DIA000001/06`` means the first person to Log in and apply is for Diploma in Accounting and is applying in the 2006/2007 session.
+
 
 V Portal Setup
@@ -256 +318 @@
 Each Access Code starts with a prefix depending on the Access Card's function, i.e. what it is used for. The prefix also defines the value of the Access Card.
 
-Administrative PINs: ???
-
-::
-
- Application                       ???
- Clearance                         ???
+Administrative PINs:
+
+::
+
+ Application                       APP
+ Clearance                         CLR
  Hostel Application                HOS
  Hostel Maintanance 
@@ -301 +363 @@
 
 
-New Students' School Fee PINs additionally start with the prefix ``NEW``. For example, a new student in the Education Faculty will need to buy a Scratch Card with Prefix: ``NEWEDU``. 
+For New Students ``NEW`` is added to the School Fee PIN prefixes. For example, a new student in the Education Faculty will need to buy a Scratch Card with Prefix: ``EDUNEW``.