Changeset 247
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- 3 Jun 2006, 22:47:08 (19 years ago)
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- waeup_doc
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waeup_doc/MainProcesses.html
r246 r247 294 294 <h1 class="title">Description of Main Processes</h1> 295 295 <div class="section"> 296 <h1><a id="i-jamb-ume-entry" name="i-jamb-ume-entry">I .JAMB UME Entry</a></h1>296 <h1><a id="i-jamb-ume-entry" name="i-jamb-ume-entry">I JAMB UME Entry</a></h1> 297 297 <p>Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (Excel file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website.</p> 298 298 <ul class="simple"> … … 341 341 <p>The student buys a <strong>Clearance Access Card</strong> and proceeds to the <em>Clearance and Eligibility Form</em> where he/she enters the corresponding PIN first.</p> 342 342 <p>The Eligibility Form contains the following data:</p> 343 <p>Entry Date, Access Code, Session, Registration No, Student's Name, Sex, Faculty, Course Major</p> 343 <pre class="literal-block"> 344 Entry Date 345 Access Code 346 Session 347 Registration No 348 Student's Name 349 Sex 350 Faculty 351 Course Major 352 </pre> 344 353 <p>The data are not editable and are taken from the students record compiled so far.</p> 345 354 <p>The student has to fill the following fields:</p> 346 <p>Date of Birth 355 <pre class="literal-block"> 356 Date of Birth 347 357 Local Government 348 358 Nationality … … 351 361 Advanced Level Results: Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades 352 362 Other Qualifications: Higher Qualification, Higher Grade, School Attended, Matric Number, Session Obtained, Discipline 353 Passport Picture</p> 363 Passport Picture 364 </pre> 365 <p>The relationship between Higher Qualification and Higher Grade is:</p> 366 <pre class="literal-block"> 367 Bachelor Degree: 368 First Class 369 Second Class (Upper Division) 370 Second Class (Lower Division) 371 Third Class 372 Pass 373 374 Higher National Diploma: 375 Distinction 376 Upper Credit 377 Lower Credit 378 Pass 379 380 Ordinary National Diploma: 381 Distinction 382 Upper Credit 383 Lower Credit 384 Pass 385 386 National Certificate of Education: 387 Distinction 388 Credit 389 Merit 390 Pass 391 392 University Diploma: 393 Distinction 394 Credit 395 Merit 396 Pass 397 </pre> 354 398 <p>The student has to upload scanned documents which show the results of all examinations done before.</p> 355 399 <p>Then he/she has to tick appropriate documents to be presented for clearance process.</p> … … 396 440 <div class="section"> 397 441 <h2><a id="step-13-online-course-registration" name="step-13-online-course-registration">Step 13 (online): Course Registration</a></h2> 398 <p>The student buys a <strong>School Fee Card</strong> which belongs to his/her study programme or faculty respectively. After entering the PIN on the <em>Course Registration Form</em>, the student is able to add (or delete) courses from a list of courses which are automatically generated by the portal according to the student's study programme and level. The course registration algorithm is shown in a separate flow chart.</p>442 <p>The student buys a <strong>School Fee Card</strong> which belongs to his/her study programme or faculty respectively. After entering the PIN on the <em>Course Registration Form</em>, the student is able to add (or delete) courses from a list of courses which are automatically generated by the portal according to the student's study programme and level. The total credit load must not exceed 50 units. Otherwise the student is requested to reduce the load.</p> 399 443 <p>The student prints the <em>School Fees Receipt</em>.</p> 400 444 <ul class="simple"> … … 409 453 </div> 410 454 <div class="section"> 411 <h1><a id="ii-returning-students" name="ii-returning-students">II .Returning Students</a></h1>455 <h1><a id="ii-returning-students" name="ii-returning-students">II Returning Students</a></h1> 412 456 <p>Returning Students enter the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students print out the <em>Sessional Result Slip</em>. A Student is not allowed to see his scores but rather the grade and Sessional GPA. The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level.</p> 413 457 <ul class="simple"> … … 419 463 </div> 420 464 <div class="section"> 421 <h1><a id="iii-direct-entry" name="iii-direct-entry">III .Direct Entry</a></h1>465 <h1><a id="iii-direct-entry" name="iii-direct-entry">III Direct Entry</a></h1> 422 466 <p>Direct Entry (DE) Students bypass Step 1 - 4. The Excel Data sheet from JAMB is directly sent to the Admission board. The following procedure is identical as the one for the UME Students.</p> 423 467 </div> 424 468 <div class="section"> 425 <h1><a id="iv-local-programme-entry" name="iv-local-programme-entry">IV. Local Programme Entry</a></h1> 426 <p>Students can also bypass the JAMB admission procedure and apply directly at the university for studying Local Programmes. Only the entry examination (Step 2) then differs and is called <em>Local Programme Examination</em>. The Local Programme Application Form is combined with the PUME Application Form (Step 1).</p> 469 <h1><a id="iv-local-programme-entry" name="iv-local-programme-entry">IV Local Programme Entry</a></h1> 470 <p>For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called <em>Local Programme Examination</em>. The Local Programme Application Form is combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. ?????</p> 471 </div> 472 <div class="section"> 473 <h1><a id="v-portal-setup" name="v-portal-setup">V Portal Setup</a></h1> 474 <p>The portal will be delivered with infrastructure data. Faculties, Departments, Course Lists, Study Programmes and Hostel data are already imported. Specific roles can be hierarchically assigned to edit or add infrastructure data (see VII Portal Roles).</p> 475 </div> 476 <div class="section"> 477 <h1><a id="vi-access-card-management" name="vi-access-card-management">VI Access Card Management</a></h1> 478 <p>The Access Card (Scratch Card) data are kept outside of the main portal and managed by the Access Card Manager. Each Access Code starts with a prefix depending on the Access Card's function. The prefix defines the value of the Access Card.</p> 479 <p>Administrative PINs: ????</p> 480 <pre class="literal-block"> 481 Application XXX 482 Clearance XXX 483 Hostal Application XXX 484 Hostal Maintanance XXX 485 </pre> 486 <p>School Fee PINs:</p> 487 <pre class="literal-block"> 488 AGRICULTURE AGR 489 ARTS ART 490 BASIC MEDICAL SC. BMS 491 DENTISTRY DEN 492 EDUCATION EDU 493 ENGINEERING ENG 494 LAW LAW 495 LIFE SCIENCE LSC 496 PHYSICAL PSC 497 PHARMACY PHA 498 MEDICINE MED 499 SOCIAL SCIENCES SSC 500 501 Masters in Bus. Admin. MBA 502 Masters in Public Admin MPA 503 Masters Banking & Fin. MBF 504 Masters in Law LLM 505 Masters in Public Health MPH 506 Bachelors in Public Adm BPA 507 Bachelors in Accounting BIA 508 Bachelors in Social Wks BSW 509 Diploma in Public Adm DPA 510 Diploma in Law DIL 511 Diploma in Data Proc. DDP 512 Diploma in Comp. Eng DCE 513 </pre> 514 <p>New Students' School Fee PINs the prefix <tt class="docutils literal"><span class="pre">NEW</span></tt> is added at the beginning. For example, a new student in the Education Faculty will need to buy a Scratch Card which starts with: <tt class="docutils literal"><span class="pre">NEWEDU</span></tt>.</p> 515 </div> 516 <div class="section"> 517 <h1><a id="vii-portal-roles" name="vii-portal-roles">VII Portal Roles</a></h1> 518 <div class="section"> 519 <h2><a id="portal-manager-pm" name="portal-manager-pm">Portal Manager (PM)</a></h2> 520 <p>The Portal Manager is the main system administrator who has exclusive rights to access all parts of the portal. His main task will be to upload and import the various data files: JAMB Lists, PUME Exam Results, Local Programme Exam Results, Admission List, Course Result List, Access Card List</p> 521 </div> 522 <div class="section"> 523 <h2><a id="clearance-officer-co" name="clearance-officer-co">Clearance Officer (CO)</a></h2> 524 <p>The Clearance Officer has access to the eligibilty data of all students. His only function is to validate the clearance and eligibilty data on the basis of the material presented by each student.</p> 525 </div> 526 <div class="section"> 527 <h2><a id="matric-number-manager-mm" name="matric-number-manager-mm">Matric Number Manager (MM)</a></h2> 528 <p>Only this role allows to edit Matriculation Numbers and to access and configure the Matric Number Generation tool.</p> 529 </div> 530 <div class="section"> 531 <h2><a id="access-card-manager-am" name="access-card-manager-am">Access Card Manager (AM)</a></h2> 532 <p>The only function of the Access Card Manager will be to generate and administer the Access Codes (PINs). This could be done by a person which completely outside and not assigned to any other role of the portal.</p> 533 </div> 534 <div class="section"> 535 <h2><a id="faculty-manager-fm" name="faculty-manager-fm">Faculty Manager (FM)</a></h2> 536 <p>The Faculty Manager sets up the infrastructure of his/her department and provides content specific to the faculty. He/She can add or change departments and can assign local roles within all departments.</p> 537 </div> 538 <div class="section"> 539 <h2><a id="department-manager-dm" name="department-manager-dm">Department Manager (DM)</a></h2> 540 <p>The Department Manager is the superviser of the Course Adviser und the Lecturers. The DM will manage the content provided by the department (staff list, publication lists, etc). He/She can assign local roles (CA and L) within his/her department. 541 At the current stage the local DM role is not needed.</p> 542 </div> 543 <div class="section"> 544 <h2><a id="course-adviser-ca" name="course-adviser-ca">Course Adviser (CA)</a></h2> 545 <p>The Course Adviser is responsible for the study programmes of each department. He/She selects the courses (from the entire university course list) for each programme and he/she validates the registered courses of each student who studying a programme the CA is responsible for. The CA role is a sub-role of the Department Manager.</p> 546 </div> 547 <div class="section"> 548 <h2><a id="lecturer-l" name="lecturer-l">Lecturer (L)</a></h2> 549 <p>The Lecturer will be responsible for the courses and course material provided to the students. At the current stage this local role is not needed.</p> 550 </div> 551 <div class="section"> 552 <h2><a id="hostel-manager-hm" name="hostel-manager-hm">Hostel Manager (HM)</a></h2> 553 <p>The Hostel Manager sets up and manages the infrastructure of all hostels.</p> 554 </div> 555 </div> 556 <div class="section"> 557 <h1><a id="viii-portal-versioning" name="viii-portal-versioning">VIII Portal Versioning</a></h1> 427 558 </div> 428 559 </div> -
waeup_doc/MainProcesses.rst
r246 r247 4 4 5 5 6 I .JAMB UME Entry7 ---------------- -6 I JAMB UME Entry 7 ---------------- 8 8 9 9 Students apply for studying at a University of their choice to the Joint Admissions and Matriculation Board (JAMB). JAMB conducts the Universities Matriculation Examination (UME) and sends the results of the students, who have passed the UME, in electronic form (Excel file on CD) directly to the universities. Students check their results online on the JAMB website. Students who have passed the UME can then apply online for the Post University Matriculation Examination (PUME) conducted by Uniben directly on the PUME Application website. … … 60 60 The Eligibility Form contains the following data: 61 61 62 Entry Date, Access Code, Session, Registration No, Student's Name, Sex, Faculty, Course Major 62 :: 63 64 Entry Date 65 Access Code 66 Session 67 Registration No 68 Student's Name 69 Sex 70 Faculty 71 Course Major 63 72 64 73 The data are not editable and are taken from the students record compiled so far. … … 66 75 The student has to fill the following fields: 67 76 68 Date of Birth 69 Local Government 70 Nationality 71 1st Sitting (SSCE, WAEC, GCE, NECO, NABTEB): Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades 72 2nd Sitting (SSCE, WAEC, GCE, NECO, NABTEB): Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades 73 Advanced Level Results: Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades 74 Other Qualifications: Higher Qualification, Higher Grade, School Attended, Matric Number, Session Obtained, Discipline 75 Passport Picture 77 :: 78 79 Date of Birth 80 Local Government 81 Nationality 82 1st Sitting (SSCE, WAEC, GCE, NECO, NABTEB): Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades 83 2nd Sitting (SSCE, WAEC, GCE, NECO, NABTEB): Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades 84 Advanced Level Results: Exam Number, Exam Date, Exam Type, Exam Subjects, Exam Grades 85 Other Qualifications: Higher Qualification, Higher Grade, School Attended, Matric Number, Session Obtained, Discipline 86 Passport Picture 87 88 The relationship between Higher Qualification and Higher Grade is: 89 90 :: 91 92 Bachelor Degree: 93 First Class 94 Second Class (Upper Division) 95 Second Class (Lower Division) 96 Third Class 97 Pass 98 99 Higher National Diploma: 100 Distinction 101 Upper Credit 102 Lower Credit 103 Pass 104 105 Ordinary National Diploma: 106 Distinction 107 Upper Credit 108 Lower Credit 109 Pass 110 111 National Certificate of Education: 112 Distinction 113 Credit 114 Merit 115 Pass 116 117 University Diploma: 118 Distinction 119 Credit 120 Merit 121 Pass 122 123 76 124 77 125 The student has to upload scanned documents which show the results of all examinations done before. … … 127 175 +++++++++++++++++++++++++++++++++++++ 128 176 129 The student buys a **School Fee Card** which belongs to his/her study programme or faculty respectively. After entering the PIN on the *Course Registration Form*, the student is able to add (or delete) courses from a list of courses which are automatically generated by the portal according to the student's study programme and level. The course registration algorithm is shown in a separate flow chart.177 The student buys a **School Fee Card** which belongs to his/her study programme or faculty respectively. After entering the PIN on the *Course Registration Form*, the student is able to add (or delete) courses from a list of courses which are automatically generated by the portal according to the student's study programme and level. The total credit load must not exceed 50 units. Otherwise the student is requested to reduce the load. 130 178 131 179 The student prints the *School Fees Receipt*. … … 140 188 The Course Adviser controls and validates the registered courses. This step can be omitted if the course registration process runs completely automatically. 141 189 142 II .Returning Students143 --------------------- -190 II Returning Students 191 --------------------- 144 192 145 193 Returning Students enter the above described admission and registration process at Step 11 (Hostel Allocation). They log in with their Matriculation Number and their Password (Step R1). Before they can apply for accommodation or register new courses their previous session result must have been uploaded online by the Course Adviser (Step R2). Only Categories A (passed all courses) and B (passed some but have some carryovers) are eligible to register for a new level in the new session and also to apply for accommodation. The students print out the *Sessional Result Slip*. A Student is not allowed to see his scores but rather the grade and Sessional GPA. The Result Slip however also shows the student's name, matric number, registration number, course of study, faculty, session and level. … … 152 200 153 201 154 III .Direct Entry155 ---------------- -202 III Direct Entry 203 ---------------- 156 204 157 205 Direct Entry (DE) Students bypass Step 1 - 4. The Excel Data sheet from JAMB is directly sent to the Admission board. The following procedure is identical as the one for the UME Students. 158 206 159 IV. Local Programme Entry 207 IV Local Programme Entry 208 ------------------------ 209 210 For admission into Diploma (full and part time), Degree (part time) and Post graduate programmes (full and part time) students can bypass the JAMB admission procedure and apply directly at the university. Only the entry examination (Step 2) then differs and is called *Local Programme Examination*. The Local Programme Application Form is combined with the PUME Application Form (Step 1). However, the application for this requires their results to be added; scanned unlike Post UME where the result is scanned and added after the student has been admitted. ????? 211 212 V Portal Setup 213 -------------- 214 215 The portal will be delivered with infrastructure data. Faculties, Departments, Course Lists, Study Programmes and Hostel data are already imported. Specific roles can be hierarchically assigned to edit or add infrastructure data (see VII Portal Roles). 216 217 218 VI Access Card Management 160 219 ------------------------- 161 220 162 Students can also bypass the JAMB admission procedure and apply directly at the university for studying Local Programmes. Only the entry examination (Step 2) then differs and is called *Local Programme Examination*. The Local Programme Application Form is combined with the PUME Application Form (Step 1). 163 221 The Access Card (Scratch Card) data are kept outside of the main portal and managed by the Access Card Manager. Each Access Code starts with a prefix depending on the Access Card's function. The prefix defines the value of the Access Card. 222 223 Administrative PINs: ???? 224 225 :: 226 227 Application XXX 228 Clearance XXX 229 Hostal Application XXX 230 Hostal Maintanance XXX 231 232 233 School Fee PINs: 234 235 :: 236 237 AGRICULTURE AGR 238 ARTS ART 239 BASIC MEDICAL SC. BMS 240 DENTISTRY DEN 241 EDUCATION EDU 242 ENGINEERING ENG 243 LAW LAW 244 LIFE SCIENCE LSC 245 PHYSICAL PSC 246 PHARMACY PHA 247 MEDICINE MED 248 SOCIAL SCIENCES SSC 249 250 Masters in Bus. Admin. MBA 251 Masters in Public Admin MPA 252 Masters Banking & Fin. MBF 253 Masters in Law LLM 254 Masters in Public Health MPH 255 Bachelors in Public Adm BPA 256 Bachelors in Accounting BIA 257 Bachelors in Social Wks BSW 258 Diploma in Public Adm DPA 259 Diploma in Law DIL 260 Diploma in Data Proc. DDP 261 Diploma in Comp. Eng DCE 262 263 264 New Students' School Fee PINs the prefix ``NEW`` is added at the beginning. For example, a new student in the Education Faculty will need to buy a Scratch Card which starts with: ``NEWEDU``. 265 266 267 268 VII Portal Roles 269 ---------------- 270 271 Portal Manager (PM) 272 +++++++++++++++++++ 273 274 The Portal Manager is the main system administrator who has exclusive rights to access all parts of the portal. His main task will be to upload and import the various data files: JAMB Lists, PUME Exam Results, Local Programme Exam Results, Admission List, Course Result List, Access Card List 275 276 Clearance Officer (CO) 277 ++++++++++++++++++++++ 278 279 The Clearance Officer has access to the eligibilty data of all students. His only function is to validate the clearance and eligibilty data on the basis of the material presented by each student. 280 281 Matric Number Manager (MM) 282 ++++++++++++++++++++++++++ 283 284 Only this role allows to edit Matriculation Numbers and to access and configure the Matric Number Generation tool. 285 286 Access Card Manager (AM) 287 ++++++++++++++++++++++++ 288 289 The only function of the Access Card Manager will be to generate and administer the Access Codes (PINs). This could be done by a person which completely outside and not assigned to any other role of the portal. 290 291 Faculty Manager (FM) 292 ++++++++++++++++++++ 293 294 The Faculty Manager sets up the infrastructure of his/her department and provides content specific to the faculty. He/She can add or change departments and can assign local roles within all departments. 295 296 Department Manager (DM) 297 +++++++++++++++++++++++ 298 299 The Department Manager is the superviser of the Course Adviser und the Lecturers. The DM will manage the content provided by the department (staff list, publication lists, etc). He/She can assign local roles (CA and L) within his/her department. 300 At the current stage the local DM role is not needed. 301 302 Course Adviser (CA) 303 +++++++++++++++++++ 304 305 The Course Adviser is responsible for the study programmes of each department. He/She selects the courses (from the entire university course list) for each programme and he/she validates the registered courses of each student who studying a programme the CA is responsible for. The CA role is a sub-role of the Department Manager. 306 307 Lecturer (L) 308 ++++++++++++ 309 310 The Lecturer will be responsible for the courses and course material provided to the students. At the current stage this local role is not needed. 311 312 Hostel Manager (HM) 313 +++++++++++++++++++ 314 315 The Hostel Manager sets up and manages the infrastructure of all hostels. 316 317 318 319 VIII Portal Versioning 320 ---------------------- 321 322 323
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