| 1 | .. _application_workflow: |
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| 2 | |
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| 3 | Application Workflow |
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| 4 | ==================== |
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| 5 | |
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| 6 | For an introduction see :ref:`registration_workflow`. The already |
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| 7 | mentioned application workflow is shown here:: |
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| 8 | |
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| 9 | initialized |
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| 10 | | |
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| 11 | |a |
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| 12 | | |
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| 13 | +--+--- started ----------------------+ |
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| 14 | | | | | |
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| 15 | | | |b | |
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| 16 | | | | | |
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| 17 | | |h paid | |
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| 18 | | | | | |
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| 19 | i| | |c |j |
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| 20 | | | | | |
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| 21 | | +--- submitted ---------+ | |
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| 22 | | | | | |
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| 23 | | |d |e | |
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| 24 | | | g | | |
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| 25 | +------ admitted ----- not admitted --+ |
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| 26 | | |
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| 27 | |f |
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| 28 | | |
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| 29 | created |
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| 30 | |
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| 31 | |
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| 32 | a: start -a: n/a |
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| 33 | b: pay, approve -b: reset1 |
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| 34 | c: submit -c: reset2 |
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| 35 | d: admit -d: n/a |
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| 36 | e: refuse1 -e: n/a |
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| 37 | f: create -f: n/a |
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| 38 | g: refuse2 -g: n/a |
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| 39 | h: n/a -h: reset3 |
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| 40 | i: n/a -i: reset4 |
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| 41 | j: n/a -j: reset5 |
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| 42 | |
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| 43 | Application starts with the creation of the applicant record, either |
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| 44 | by an anonymous user or by import. The first state is |
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| 45 | ``initialized``. After first login, the state turns to ``started`` |
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| 46 | **(a)**. Now the applicant is requested to fill the form, upload a |
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| 47 | passport picture and create a payment ticket. In contrast to student |
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| 48 | payments, making a payment and redeeming a payment is done in one |
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| 49 | step. Not only the ticket is marked ``paid``, but also the applicant |
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| 50 | is automatically set to state ``paid`` **(b)**. After successful |
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| 51 | payment the student can directly submit the application request |
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| 52 | **(c)**. Submitted records can be either sent back for editing and |
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| 53 | resubmission **(-c)**, accepted with admission confirmed **(d)** or |
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| 54 | accepted with admission refused **(e)**. Only applicant records |
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| 55 | with confirmed admission into the university can be transormed into |
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| 56 | student records. This final and **irreversible step** is accompanied |
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| 57 | by a transition to state ``created`` **(f)**. |
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| 58 | |
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| 59 | |
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| 60 | .. _application_history: |
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| 61 | |
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| 62 | Application History |
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| 63 | =================== |
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| 64 | |
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| 65 | All transitions are automatically logged in ``applicants.log`` and the |
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| 66 | applicant's history. And also the import of workflow states is |
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| 67 | recorded in the logfile and the history, see :ref:`student_history` |
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| 68 | for further information. This is a sample history of an applicant |
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| 69 | which passes through the application process without any |
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| 70 | complications:: |
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| 71 | |
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| 72 | 2015-06-23 08:56:23 UTC - Application initialized by Anonymous |
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| 73 | 2015-06-23 08:57:42 UTC - Application started by Demo Applicant |
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| 74 | 2015-06-23 08:59:41 UTC - Payment approved by Benny Goodman |
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| 75 | 2015-06-23 09:00:50 UTC - Application submitted by Demo Applicant |
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| 76 | 2015-06-23 09:01:13 UTC - Applicant admitted by Benny Goodman |
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| 77 | 2015-06-23 09:02:36 UTC - Student record created (K1000003) by Benny Goodman |
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| 78 | |
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| 79 | Benny Goodman is the name of an applications manager. If the |
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| 80 | workflow state is set by him by import, the following message would |
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| 81 | have been added instead:: |
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| 82 | |
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| 83 | 2015-06-23 09:01:13 UTC - State 'admitted' set by Benny Goodman |
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| 84 | |
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| 85 | Applicant histories are exportable but cannot be imported. |
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